Legal Disclosures, Terms of Use & Parental Consent

1. Acceptance of Terms by Parent or Guardian

These Terms of Use, Legal Disclosures, and Parental Consent provisions (collectively, the “Terms”) govern access to and use of the RoboClawLab Homeschool Edition website, platform, laboratory experiences, parent tools, and related services (the “Services”).

By creating an account, completing parental consent, unlocking laboratory access, or otherwise using the Services, the parent or legal guardian (“Parent,” “you,” or “Guardian”) acknowledges that they have read, understood, and agree to be bound by these Terms on behalf of themselves and the student(s) for whom they are authorizing access.

If you do not agree to these Terms, you must not access or use the Services and must not authorize any student to do so.

These Terms constitute a legally binding agreement between the Parent and the Company. The student is not a contracting party; all rights and obligations with respect to the student are exercised through the Parent’s authority and consent.

2. Eligibility & Homeschool Status

The Services are offered exclusively to independent, non-government-funded homeschool families. The Parent represents and warrants that:

• The student is being educated primarily through a private homeschool arrangement under the Parent’s direction and is not enrolled in a public school or other institution that would subject the student’s educational records or participation to the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, or equivalent institutional regulations;
• The Parent has full legal authority to consent to the student’s participation, to the collection and use of data described herein, and to the creation of session recordings;
• The student is of an age and maturity appropriate for the laboratory activities, as determined solely by the Parent;
• All information provided during registration and consent is accurate and complete.

The Company does not provide services to public schools, school districts, or other educational institutions subject to FERPA in this Homeschool Edition. Any misrepresentation of homeschool or independent status may result in immediate termination of access.

3. Description of Services & Free Access

RoboClawLab Homeschool Edition provides short-duration, structured robotics laboratory experiences that may include, without limitation:

• A guided approximately five-minute trainer session;
• An approximately five-minute advanced laboratory session;
• Dual high-definition “witness” camera recordings of student sessions;
• Parent Tools for consent management, session visibility, secure download of recordings, and related family controls;
• Access to proprietary software tools and interfaces associated with the laboratory experience.

The Services are provided free of charge to eligible independent homeschool families. No tuition, subscription fee, or other monetary payment is required from the Parent for standard access to the laboratory experiences described above.

The Services are educational and experiential in nature. They are not a formal accredited curriculum, diploma program, or substitute for state-required homeschool instruction or assessment. The Parent remains solely responsible for compliance with all applicable state homeschool laws, record-keeping, and educational requirements.

4. What We Request in Return (Star & Fork)

In exchange for free access to the Services, the Company requests that the Parent (or the student under the Parent’s direction) perform two public actions on the designated RoboClawLab GitHub repository:

• Star the repository; and
• Fork the repository.

These two actions constitute the sole consideration requested by the Company for use of the free Services. They serve as the Company’s primary method of tracking participation and results at scale.

The Parent understands and agrees that:

• The star and fork are public actions on GitHub and are visible according to GitHub’s own platform rules;
• The Company will record and retain the GitHub username associated with the star and the fork for tracking and operational purposes;
• Failure to complete the star and fork may result in limited or withheld laboratory unlock, at the Company’s reasonable discretion;
• No other payment, data sale, or ongoing commercial obligation is imposed on the Parent as a condition of the free Services.

This arrangement is intentional: the Company does not monetize student data or session recordings. The star and fork are the measurable return that allows the Company to demonstrate reach and results.

5. Parental / Guardian Consent & Authority

Access to the laboratory experiences and Parent Tools is conditioned on the Parent’s affirmative consent. By completing the consent process, the Parent:

• Authorizes the named student to participate in the Services;
• Consents to the limited collection and temporary processing of personal information and session data as described in these Terms;
• Consents to the temporary creation of dual high-definition Witness Recordings so the Parent can securely download them, after which those recordings and related student session data will be deleted from Company servers;
• Agrees that the Company may retain the GitHub username and the star/fork record as the sole long-term participation record;
• Agrees to supervise the student’s use of the Services to the extent the Parent deems appropriate;
• Agrees that the Parent, not the student, is the account holder and decision-maker with respect to access, data, and recordings.

The Parent may withdraw consent and request termination of the student’s access at any time by contacting the Company through the methods provided in Section 18. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. Ordinary session data will still follow the download-and-delete cycle; the GitHub username and star/fork record may remain as described in Section 7.

Reference note for counsel: Language modeled on standard parental consent frameworks used in children’s online services and educational technology, informed by principles reflected in the Children’s Online Privacy Protection Act (COPPA), 15 U.S.C. §§ 6501–6506, and FTC guidance on verifiable parental consent, while recognizing that independent homeschool contexts may present different operational facts than school-directed programs.

6. Session Recordings, Parent Download & Deletion

A core feature of the Services is the creation of two high-definition video recordings of each student laboratory session (collectively, “Witness Recordings”). These recordings exist so the Parent can see exactly what occurred.

By authorizing participation, the Parent expressly consents to:

• The temporary capture of audio and/or video of the student and the laboratory environment during sessions;
• The short-term storage of Witness Recordings solely for the purpose of presenting them to the Parent for secure download;
• The Parent’s ability to download the Witness Recordings through Parent Tools.

Parent-driven lifecycle: After a session, Witness Recordings and related student session data are made available to the Parent for secure download. Once the Parent has had the opportunity to download (or after a fixed short window measured by the Company’s house clock), those recordings and the associated student session data are summarily deleted from the Company’s servers. The Company does not retain student videos or detailed session content long-term.

The Company will not publicly publish or commercially exploit identifiable student images from Witness Recordings. The recordings are generated for the Parent’s benefit and control, not for the Company’s permanent archive or for sale.

Parent / Guardian restrictions on use of Witness Recordings and lab materials

The Witness Recordings and other materials generated by the laboratory sessions are provided solely for the Parent’s and student’s legitimate educational purposes within the family’s homeschool context. In accepting the Services, the Parent agrees that the Parent and the student will not:

• Sell, license, commercially distribute, or otherwise commercially exploit the Witness Recordings or other lab-generated materials;
• Reuse the Witness Recordings or lab-generated materials outside the scope of the family’s private educational purposes;
• Upload, submit, or otherwise enter the Witness Recordings, session data, or other student-generated lab content into any general-purpose artificial intelligence model, training corpus, public dataset, or similar system;
• Use the Witness Recordings or lab materials for advertising, marketing, or any non-educational commercial purpose.

These restrictions are reciprocal: just as the Company commits not to send student lab content into general-purpose AI models, third-party analytics, or marketing systems, the Parent agrees not to exploit or downstream the same materials beyond private educational use. The Parent remains free to keep and use downloaded recordings for ordinary family educational records, portfolio documentation, and internal homeschool purposes.

7. Data Retention — What We Keep and What We Delete

The Company’s data practices are intentionally hyper-limited. The Parent approves and drives the handling of student data.

What the Company retains long-term

After the Parent download window and the subsequent deletion cycle, the Company retains only:

• The GitHub username associated with the account that starred and forked the repository; and
• The record that a star and a fork occurred (timestamps or equivalent tracking indicators as needed for operational verification).

No student name, no video files, no detailed session telemetry, and no other student personal content is kept as a permanent record for ordinary operations.

What is deleted

All other student data generated by a laboratory session — including the dual HiDef Witness Recordings and related session artifacts — is presented to the Parent for secure download and is then deleted from Company-controlled servers according to the Company’s fixed house clock and deletion process. Deletion is automatic and summary once the Parent download opportunity has closed.

Parent approval and control

The Parent’s completion of the consent and unlock process constitutes approval of this limited retention model. The Parent controls the download of session materials. The Company’s ongoing record of participation is limited to the GitHub username and the star/fork facts described above.

If the Company is required by law, legal process, or legitimate security investigation to preserve specific data beyond the ordinary deletion cycle, it will do so only to the extent legally required and will document the basis for any such exception.

8. Privacy & Data Practices

The Company collects and processes only the limited personal information necessary to operate the free Services and to honor the star-and-fork tracking model.

Categories of data include, as applicable: Parent contact or account identifiers needed for consent and communication; the GitHub username used for starring and forking; technical logs required for security and session delivery; and temporary session materials (including Witness Recordings) that exist only long enough to be offered to the Parent for download and then deleted.

Long-term retention is limited to the GitHub username and the star/fork record, as described in Section 7. The Company does not build lasting student profiles, does not sell student data, and does not use Witness Recordings for advertising or secondary commercial exploitation. Additional prohibitions on downstream AI, analytics, and marketing use are set out in Section 9.

Because the Services are directed to independent homeschool families rather than public educational institutions, the Company does not treat the Services as subject to FERPA. The privacy framework is contractual (these Terms) plus applicable general privacy laws.

Reference note for counsel: This section should be read together with Sections 4, 6, and 7. Confirm alignment with COPPA verifiable-parental-consent concepts if any users are under 13, state consumer privacy laws, and the Company’s actual technical deletion process and house-clock timing.

9. Data Sharing & Downstream Use

The Company does not share or reuse student-generated lab content beyond the narrow purposes described in these Terms.

• No general-purpose AI or third-party analytics/marketing use. The Company does not send any student-generated content from the laboratory experiences — including videos, session data, or other student materials, even if de-identified — into a general-purpose AI model, third-party analytics service, or marketing system.
• Educational function only. The Company does not use lab participation data for advertising or for any purpose other than the authorized educational function of the short robotics lab and the limited operational tracking described in these Terms (GitHub username and star/fork record).

Technical service providers that solely host, transmit, or secure the Services under the Company’s instruction (for example, infrastructure or storage providers acting as processors) are not treated as unrestricted downstream recipients of student content for their own AI training, analytics, or marketing purposes. Any such providers are bound to process data only as necessary to deliver the Services.

Reciprocal obligations on the Parent regarding Witness Recordings and lab materials (no commercial exploitation, no entry into general-purpose AI models, educational use only) are set out in Section 6.

Reference note for counsel: This section is intended to create a clear contractual prohibition on secondary uses that families reasonably fear (AI training corpora, ad targeting, broad analytics products). Confirm that actual technical architecture and vendor contracts match this commitment. The reciprocal parent-side restrictions in Section 6 complete a two-way non-exploitation framework.

10. GitHub Account Requirement

Access to certain features of the Services may require the Parent (or the student under Parent supervision) to create or use a GitHub account. GitHub is a third-party service operated by GitHub, Inc. (or its affiliates). The Parent’s use of GitHub is subject to GitHub’s own terms of service and privacy policy.

The Company is not responsible for GitHub’s acts, omissions, availability, or data practices. The Parent is solely responsible for maintaining the security of any GitHub credentials used in connection with the Services and for complying with GitHub’s rules.

11. Acceptable Use & Conduct

The Parent agrees that the Parent and the student will not:

• Use the Services for any unlawful purpose or in violation of these Terms;
• Attempt to gain unauthorized access to systems, accounts, or data;
• Interfere with or disrupt the integrity or performance of the Services;
• Upload or transmit malicious code, or attempt to reverse-engineer or circumvent technical protections;
• Misrepresent identity, homeschool status, or parental authority;
• Use the Services in a manner that endangers the student, others, or property (including any physical robotic equipment, if applicable);
• Share account access with unauthorized persons.

The Parent is responsible for the student’s conduct while using the Services and for ensuring appropriate supervision consistent with the student’s age and the nature of the activities.

12. Disclaimers of Warranties

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

Without limiting the foregoing, the Company does not warrant that:

• The Services will be uninterrupted, error-free, or secure;
• Any particular educational or skill outcome will be achieved;
• Witness Recordings will be complete, continuous, or free of technical defects;
• The Services will meet the Parent’s or student’s specific requirements or expectations.

Robotics activities, even when simulated or remotely mediated, involve inherent risks. The Parent assumes all risk associated with the student’s participation, including risks related to attention, physical environment at the student’s location, and any equipment used on the Parent’s side.

The Services are not medical, therapeutic, or professional advisory services. No content constitutes legal, educational-regulatory, or professional advice.

13. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL THE COMPANY, ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES, OR ANY LOSS OF PROFITS, DATA, GOODWILL, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATED TO THE SERVICES OR THESE TERMS, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), STATUTE, OR ANY OTHER LEGAL THEORY, EVEN IF THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY’S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THE SERVICES OR THESE TERMS SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNTS PAID BY THE PARENT TO THE COMPANY FOR THE SERVICES IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS (USD $100).

Some jurisdictions do not allow the exclusion or limitation of certain damages; in such jurisdictions, the above limitations shall apply to the fullest extent permitted by law.

Reference note for counsel: Standard limitation-of-liability and disclaimer patterns drawn from widely used SaaS and educational-platform terms. Confirm enforceability under Tennessee law and any consumer-protection statutes applicable to the Parent’s residence.

14. Indemnification

The Parent agrees to indemnify, defend, and hold harmless the Company and its officers, directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to: (a) the Parent’s or student’s use of the Services; (b) the Parent’s breach of these Terms or any representation or warranty herein; (c) the Parent’s failure to obtain any required consent or to supervise the student appropriately; or (d) any claim by a third party arising from the student’s participation or from content or data submitted by the Parent or student.

15. Termination & Suspension

The Company may suspend or terminate access to the Services, in whole or in part, at any time, with or without notice, for any reason, including but not limited to violation of these Terms, suspected fraud or misrepresentation, security concerns, or discontinuation of the Services.

The Parent may stop using the Services and request account closure at any time. Provisions that by their nature should survive termination (including disclaimers, limitations of liability, indemnification, and governing law) shall survive.

16. Governing Law & Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the State of Tennessee, without regard to its conflict-of-law principles.

[PLACEHOLDER FOR DISPUTE RESOLUTION MECHANISM — e.g., binding arbitration under AAA rules, exclusive venue in state or federal courts located in [County], Tennessee, class-action waiver, etc. Counsel to select and draft.]

Any claim or cause of action arising under these Terms must be commenced within one (1) year after the claim arose, or such claim is permanently barred, to the extent permitted by law.

17. Changes to These Terms

The Company may modify these Terms from time to time. Material changes will be indicated by updating the “Last Updated” date and, where appropriate, by providing additional notice (for example, via email or a prominent notice on the Services). Continued use of the Services after the effective date of revised Terms constitutes acceptance of the changes by the Parent. If the Parent does not agree to the revised Terms, the Parent must stop using the Services and may request termination of access.

18. Contact Information

Questions about these Terms, parental consent, or data practices may be directed to:

[LEGAL ENTITY NAME]
Attn: Legal / Privacy
[Mailing Address]
Email: [[email protected]]
[Optional: Phone]